Accounts Payable Specialist I, Accounting and Finance

The Accounts Payable Specialist I plays a vital role in ensuring the accuracy, efficiency, and timeliness of daily AP operations. This position is fully in-office and requires a dependable individual who thrives in a structured environment and is committed to supporting smooth AP workflows. Key responsibilities include producing daily checks and cashier’s checks for distribution and/or mailing, managing incoming AP mail, coordinating returned checks, and providing general support to the AP team. The ideal candidate will demonstrate strong attention to detail, organizational skills, and a proactive approach to completing tasks during standard business hours.

**This is an in-office role, located at ServiceLink's corporate headquarters in Moon Twp., PA.  All candidates must be located within reasonable commuting distance of the Moon Twp., PA office and be willing and able to work in-office on a daily basis.

Applicants must be currently authorized to work in the United States on a full-time basis and must not require sponsorship for employment visa status now or in the future.

A DAY IN THE LIFE

In this role, you will…

·          Be responsible for providing clerical and administrative support to ensure timely preparation and accuracy of vendor reporting

·          Maintain good working relationships with internal teams and vendors

·          Ensure vendor checks are cut and sent daily

·          Research and resolve all vendor inquiries

WHO YOU ARE

You possess …

·          High School diploma or equivalent, AS in Accounting or Finance preferred.

·          Excellent communication skills both verbal and written. 

·          Strong organizational and decision-making skills.   

·          Demonstrates intellectual curiosity and a proactive mindset by asking thoughtful questions and seeking to understand the

·          reasoning behind processes.

·          Committed to delivering exceptional customer service through responsiveness, professionalism, and attention to detail.  

·          Adhere to company policies and procedures as communicated by management team.   

·          Discuss or address escalation issues and/or concerns with management team. 

·          Review daily all assigned tasks to ensure completion.   

·          Exhibit strong attention to detail and a high level of accuracy in all work performed.

·          Establish and maintain effective working relationships with internal teams and external vendors.   

·          Ensure timely and accurate processing and distribution of all vendor checks.

·          Execute payment activities in compliance with established procedures and deadlines.

·          Serve as the primary point of contact for vendor communications and inquiries.

·          Review and maintain vendor resolution invoices to ensure billing accuracy.

·          Receive, review, and distribute incoming AP mail.

·          Collaborate with team members to manage and redistribute returned checks.

·          Produce field print checks for in-office distribution, special handling, mailing, or overnight delivery.

·          Produce cashier’s checks in office for delivery as needed.

·          Process documents and payments related to NationalLink cashier’s checks.

·          Research and resolve vendor inquiries promptly and professionally.

·          Participate in special projects and assignments as directed.

·          Demonstrate strong attention to detail and a commitment to accuracy in all tasks.

·          Perform other duties as assigned

·          High School diploma or equivalent preferred, AS in Accounting or Finance preferred.

·          Good communication skills both verbal and written. 

·          Strong organizational and decision-making skills.   

·          Proven customer service skills.